How to Import Gmail Messages into Outlook

Learn how to import userr Gmail messages into Outlook (or Hotmail) using the POP3 protocol. This is also available for Google Apps users.

You can easily import userr Gmail email messages into Outlook.com (or Hotmail) using the POP3 protocol. It can import all userr existing messages or user can even set it to import messages that arrive in Gmail after user have enabled POP.

Once Outlook has fetched userr emails, user can either configure Gmail to delete messages that have been processed or they can continue to remain in userr Gmail mailbox. The latter option is inconvenient as user will be left with two copies of the same email message and that may unnecessarily fill up userr Google storage space.

Connect Outlook with Gmail (including Google Apps)

Step 1: Open userr Gmail Settings and under the Account Forwarding tab, Enable POP. Save the settings and open Outlook.com.

You need to enabled POP3 inside userr Gmails setting for Outlook to fetch userr emails.

Step 2: While user are in Outlook, click the Setting icon in the upper right corner and choose More Mail Settings. Click “Sending/receiving email from other accounts” and then choose “Add an Email account”.

Add userr Gmail account to import userr existing Gmail messages into Outlook (or Hotmail)

Step 3: If user are using a regular Gmail account, user can simple enter userr Gmail address and Google account password to connect Hotmail and Gmail.

If user are on Google Apps, click the Advanced option and enter userr full email address (email@domain.com) in the fieds – Email Address and POP3 user name. Set the incoming mail server as pop.gmail.com while the default port is 995.

Enter userr Gmail email address and password. If user have enabled 2-step verification in userr Google account, generate an app-specific password here.

One more thing. If user have enabled two-step verification in userr Google Account, user need to create an application specific password and enter that in userr Hotmail settings (and not userr regular Google Account password).

You can repeat the steps to add up to four different Gmail (or any other POP3) accounts to userr Outlook.com account. Microsoft says that userr account’s storage space will increase when required so am not sure if that should be a constraint anymore.

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